Clinical and Translational
Research Center

eTRACK Budgets

eTRACK is a web based system for submission, routing, approval and management of clinical research studies. The goal of the system is to create an intergrated, transparent system that serves as a single portal for all CHOP clinical research studies by :

  •  Implementing an on-line budget tool that uses pre-approved pricing
  • Tracking status of budget negotiations, contract execution and IRB approval
  • Register research study participants and tracking study action, e.g., visits, procedures, etc.
  • Recording contract milestones to trigger when revenue is earned and should be collected

Protocols being performed by CHOP-based Investigators who utilize CTRC Services have to create a corresponding eTRACK study which is linked to eCTRC and eIRB. Once the eTRACK study has been created and submitted by the Principal Investigator/Study Team, the CTRC and Clinical Trials Financial Management (CTFM) group will work together to create the research budget plan. CTRC and CTFM will add the protocol visit schedule, services and prices.

The eTRACK Study will be sent to the PI/Study Team for review and approval. The eTRACK study captures a protocol's financial information and allows subjects to be registered and scheduled for research tests and services.

The eTRACK module also consists of a "price request" activity. This is used for a patientcare budget to be completed for the support of an external grant submission in eSPA. Contact John Krall, CTRC Administrative Director, for CTRC grant proposal pricing information at krallj [at]

CTRC registration, scheduling and invoicing using eTRACK and EPIC are now live. Subjects are registered in EPIC using the eTRACK Subject Participant Tracking database. Instructions differ based on the CTRC Core service being utilized; please follow the links below for detailed instructions.

Click here for CTRC Outpatient eTRACK Instructions (Outpatient visits, Nutrition Assessment, Bionutrition, Neurobehavioral Units).

Click here to go to the CTFM intranet site and additional eTRACK instructions. External users will be instructed on registration ans scheduling subjects by CTRC staff.