CTRC registration, scheduling and invoicing system using eTRACK and EPIC are now live. Subjects are registered in EPIC using the eTRACK Subject Participant Tracking database. We have our own revenue location/department in EPIC which allows CTRC research subjects to be registered in a special "CTRC Department" of the hospital wide system (Phase 1 Cores). Invoicing of investigators' Lawson accounts, when applicable, will also take place via data from this system. Electronic registration of subjects provides a good tracking mechanism for research subjects as requested by hospital administration and is becoming the standard in academic clinical research centers.
Our development is taking place in two phases: Phase I went live on July 20, 2010 and includes CTRC units/services that in large part take place in CTRC areas that are not integrated with hospital based testing/services and include: CTRC Outpatient Units at both Main and 3550 Market, Nutrition Assessment Unit at 3550 Market Street, CTRC Bionutrition (Dietary) Unit and the CTRC Behavioral Neuroscience Unit.
Phase II go live date is TBD.
Training materials for this new process are attached:
Click here to go to the CTFM intranet site and additional eTRACK instructions